Saturday March 24, 2018

The Marlothii Conservancy Constitution

Adopted at the inauguration meeting on 27 November 2007 at Marloth Park

1. Name, affiliation and geographic area

The name of the conservancy shall be known as the "Marlothii Conservancy"

(Hereafter called the Conservancy ) and shall be registered with the Mpumalanga Parks.

The area covered by the Conservancy, is the area known as Marloth Park, situated with-in the municipal area of Nkomazi.

2. Objectives

(a)     To generate interest and active participation by registered land owners, accredited residents and the business community in the conservation of indigenous, possible endemic fauna and flora and the protection of the environment in the area

(b)     To promote scientific-based principles of nature conservation in the area and to establish sustainable utilization of the natural resources

(c)     To promote general security and to create a safe and healthy environment

(e)     The monitoring of proposed physical development in the area and, if necessary, the objection of the Conservancy thereto.

(f)     To partake in the "Integrated Development Plan" of the area to secure the aims of the conservancy to local government.

3. Membership

(a)  Membership of the Conservancy shall be open to registered landowners, accredited residents, business entities and associated members

i)    registered land owner shall mean a person in whose name the property is registered.

ii)   an accredited resident shall mean a person who leases or takes care of a property with the owners consent and/or to the satisfaction of the committee

iii)  a business entity shall mean any property registered in the name of a business.

iv)  associated members shall be organizations and/or bodies having  similar objectives e.g. Mpumalanga Parks Board, Nkomazi Municipality will be associate members.

(b)  Membership of the Conservancy shall consist of Honorary Members, Ordinary Members, Family members, Business entities and Associate Members.

(e)  Application for membership shall be by means of a written request.

(f)  Membership subscriptions shall be as laid down at the Annual General Meeting and payment thereof constitutes a paid-up member. Only paid-up members have a vote.

(g)  Membership shall terminate:

i)    if the subscription of the member be more than 12 (twelve) months in arrears.

ii)   if a member is expelled by a special resolution of members in a Special General Meeting passed by two-thirds majority of members of the Conservancy, upon 14 (fourteen) days notice of the proposed expulsion and the reasons thereof.

4. Management

(a)  The entire management of the Conservancy shall be vested in an elected committee of officers who shall retire annually at the A.G.M. but who may be eligible for  re-election.

(b)  The Officers of the Conservancy shall consist of a Chairman, Vice-Chairman Secretary, Treasurer and other elected Committee Members.

(c)  The Committee shall make such rules as are necessary for the efficient running of the Conservancy

5. Finance

(a)  The Conservancy  financial year shall end on the last day of February annually.

(b)  The Treasurer shall deposit all monies with a Banking Institution approved in terms of the Banks Act. All withdrawals shall be on the signatures of not less than 2 (two) authorised committee members

(c)  The Conservancy accounts will be submitted for approval at every A.G.M.

6. Meetings

(a)   Annual General Meeting:

i)   The A.G.M. shall be held annually, not later than 60 days after the financial year-end

ii)  Members shall be given 30 days notice of the meeting together  with notice of the agenda and proposals for consideration.

iii) The business of the A.G.M. shall be;

To receive the Chairman's annual report;

To receive the annual financial report;

To conduct general business and to elect office bearers

iv)  A quorum shall comprise of 40% of members entitled to vote.

If no quorum be present with-in 15minutes after the time fixed for the meeting the members present shall be deemed to be a quorum for the transaction of  the business of the meeting

(b)   Special General Meeting

i)    A Special General Meeting may be called either by the Committee or upon receipt of a written request by not less than 25% of members.

ii)   Members shall be given 30 days notice of the meeting and shall be fully advised of the agenda and the purpose of the meeting

iv)  A quorum shall comprise of 40% of members entitled to vote

If no quorum be present with-in 15minutes after the time fixed for the meeting, the members present shall be deemed to be a quorum for the transaction of the business of the meeting.

(c) Committee Meetings

i)    Committee Meetings shall be held as and when required

ii)   Committee Members shall be given 30 days notice of the meeting

(d) Voting:

i)    Only ordinary, family, corporate and life members of the conservancy shall be eligible and entitled to vote and each such member shall have one vote.

ii)   At any meeting the Chairman shall have both an ordinary vote and a casting vote.

iii)  At the discretion of the Committee, "Postal Voting" may be considered

(e) Deferment

In the event of there not being a quorum present at any given meeting, that meeting shall be deferred for a period of 7 days. The number of members present at the re-convened meeting shall constitute a quorum

(f) Amendments to the Constitution

A member, wishing to propose an amendment to the constitution shall give written notice thereof to the Secretary one month prior to the Annual or Special General Meeting.

7. Dissolution.

In the event of the dissolution of the Conservancy, its property and funds shall be determined by a Special General Meeting called for that purpose.

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